Indiana University Indiana University IU

Open Search
  • Home
  • About Us
  • Contact Us
  • Subscribe
  • Contracts
  • P-Card
  • Standard Operating Procedures
  • Resources
  • Suppliers
  • BUY.IU
  • Reimbursements
  • Public Bid Postings
  • Accounts Payable

PurchasingTravel | Supplier Diversity

IU Gates
  • Home

Department Updates


Fiscal Year 23 Deadlines

Fiscal Year 23 (FY23) ends on June 30, 2023. Review the table below for important dates/deadlines associated with order submission, invoice review, and more. Unless noted otherwise, deadlines apply to FY23.

DateDeadline
May 24 Submission of non-catalog orders of $5,000 or requiring a contract
June 14 Catalog order submission
June 15 P-Card transactions
June 16 Wire transfer payments at Treasury Review workflow stop
June 29 P-Card reconciliation expense report approvals
June 29 Check request approvals
July 3 FY24 PO release
July 4 Invoice submission
July 10 BUY.IU invoice approvals

Click here to review the full email announcement and answers to frequently asked questions.


New Diverse Supplier Search Tool

Starting in April 2022, departments gained access to an amazing new tool to help diversify their spend! The Diverse Supplier Search allows departments to search by keyword (i.e. software, scientific, etc.) to discover Indiana state-certified diverse suppliers. Questions about how to use this tool, or want to find out more ways to diversify your department’s spend? Contact the Supplier Diversity Team using the Support Form.


Spotlight on Supplier Diversity: Meet the Team

In February 2022, Procurement Services launched a new interview series: Spotlight on Supplier Diversity. This series features interviews with diverse suppliers that work with IU, in addition to Supplier Diversity and Purchasing staff. Check out the Kaltura channel to watch the most recent interview.


Update: PPE Ordering Process

Starting January 3, 2022, PPE items may be purchased directly from suppliers instead of from a PPE warehouse. Review this email announcement, sent December 20, 2021, for the full details. Purchasing's COVID-19 Resource Center pages will also be retired on January 3.


BUY.IU Comment Procedure

Starting August 9, 2021, the email accounts purhelp@iu, iuaphelp@iu, and supplier@iu can no longer be tagged in BUY.IU Comments.

Instead, search for "helpdesk" in the Last Name field when adding a comment to your BUY.IU document to request support from Purchasing, Accounts Payable, or Supplier Data Management (SDM). This search term returns all available helpdesk contacts in BUY.IU.

Questions? Submit a Support Form.


Support Form and Contact Procedure

Starting April 1, 2021, all initial communications with staff in Purchasing, P-Card, Accounts Payable (AP), and Supplier Data Management (SDM) must be initiated using the Support Form. Messages sent to group inboxes or directly to individual staff members must be resubmitted via the Support Form.

The Support Form offers answers to common questions, links to training and procedure documentation, and more. Visit the Contact Us page to view a short tutorial video and access the form.

A new task tile in One.IU which links directly to the form is also available for your convenience. Click here to favorite the task tile in One.IU.


Uniform Guidance 2CFR 200

Effective July 1, 2018, Indiana University (an institution receiving federal funds) implemented the Federal Uniform Guidance General Procurement Standards sections 200.317 – 200.326. For more information see general overview on PowerPoint and Uniform Guidance pdf. Questions should be directed to the Purchasing Department.

For more information, review the documentation below:

  • Uniform Guidance (PDF)
  • Uniform Guidance Overview PowerPoint (PDF)

Notice to Suppliers: Fraudulent Email Activity

An email scam involving requests for product quotations is currently underway. These messages purport to originate from Indiana University but are, in fact, fraudulent. While the university cannot prevent this illegal activity, we are actively working with law enforcement to investigate these fraudulent email contacts.

If you believe you have received a fraudulent email that appears to be from Indiana University, contact the Purchasing Helpdesk via the Support Form to verify its legitimacy before responding to the email or filling the order. You may also contact the Purchasing department by phone at 812-855-3720, Option 1. For more information about this scam and tips on identifying these fraudulent messages, please click here.




  • Home
  • About Us
  • Contact Us
  • Subscribe
  • Contracts
  • P-Card
  • Policies
  • Standard Operating Procedures
  • Resources
  • For Suppliers
  • BUY.IU
  • Reimbursements
  • Public Bid Postings
  • Accounts Payable

Indiana University Bloomington social media channels

  • Twitter
  • YouTube

Contact, Address and Additional Links

INDIANA UNIVERSITYPurchasing

501 N. Morton Street,
Showers Building, Suite 110
Bloomington, IN
47404
Phone: 812-855-3720

Member:

Systems

  • P-Card
  • BUY.IU
  • Chrome River

Sections

  • Contracts
  • P-Card
  • Policies
  • Resources
  • BUY.IU
  • Contact

Training

  • BUY.IU Training

Email & Listserv

  • BUY.IU Support Form
  • Subscribe to the BUY.IU List
  • Subscribe to the Redistribution List
  • Unsubscribe

Related Sites

  • IU Travel
  • IU Supplier Diversity

Indiana University

Accessibility | Privacy Notice | Copyright © 2020 The Trustees of Indiana University