Department Updates
Update: Training Resources
As of May 14, 2024, the BUY.IU section of the Purchasing website has been retired. Up-to-date Purchasing, Accounts Payable, and Supplier Data Management training materials are available on the Financial Training & Communications team website. Select the “Training” item in the left menu or visit training.iu.edu to access them.
The BUY.IU Object Code Dictionary and Commodity Code Listing have moved to the Resources section of the Purchasing site. Visit the Resource section.
Process Change: PHI on BUY.IU Invoice Images
Starting April 30, 2024, access to BUY.IU invoice images containing Protected Health Information (PHI) will be limited to Fiscal Officers (FOs) with a current HIPAA Privacy & Security certification. Invoice approver delegates will not be able to open invoice images containing PHI.
This process change only impacts invoices containing PHI. No other invoice image access permissions will change.
Review this process change newsletter article to learn more about identifying BUY.IU invoice images that were removed from the system due to containing PHI.
Supplier Edit Request Form Update
On April 15, 2024, updates were made to the Supplier Edit Request Form in BUY.IU:
- The form moved from the Request Supplier menu in the Supplier module to a widget located on the Supplier Dashboard located in the Shopping module.
- Users will no longer receive a rejection notice when the edits they requested are complete. Instead, they will receive an approval notice.
Visit the Supplier Edit documentation hub on the Training website to learn more about this updated form and the new Supplier Dashboard.
Contract Page Retirement
On April 1, 2024, the Contracts section of the Purchasing site was retired.
For help locating a supplier, submit a Support Form and use the following selections:
- I currently work with IU: in a department
- I need help with: Suppliers
- Choose a topic: Locate a supplier
A member of the Purchasing team will contact you with next steps.
We also encourage you to search for a supplier in BUY.IU and check out the How Do I Buy… section of the Procurement website.
See our "Enhanced" Indiana Certified Supplier Search Tool
Starting in April 2022, departments gained access to an amazing new tool to help diversify their spend! The Indiana Certified Supplier Search Tool allows departments to search by keyword (i.e. software, scientific, etc.) to discover Indiana state-certified suppliers. Questions about how to use this tool, or want to find out more ways to diversify your department’s spend? Contact the Supplier Development and Engagement Team using the Support Form.
Uniform Guidance 2CFR 200
Effective July 1, 2018, Indiana University (an institution receiving federal funds) implemented the Federal Uniform Guidance General Procurement Standards sections 200.317 – 200.326. Questions should be directed to the Purchasing Department.
For more information, review the documentation below:
Notice to Suppliers: Fraudulent Email Activity
An email scam involving requests for product quotations is currently underway. These messages purport to originate from Indiana University but are, in fact, fraudulent. While the university cannot prevent this illegal activity, we are actively working with law enforcement to investigate these fraudulent email contacts.
If you believe you have received a fraudulent email that appears to be from Indiana University, contact the Purchasing Helpdesk via the Support Form to verify its legitimacy before responding to the email or filling the order. You may also contact the Purchasing department by phone at 812-855-3720, Option 2. For more information about this scam and tips on identifying these fraudulent messages, please click here.
