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Standard Operating Procedures



Purchasing Procedures

  • SOP-PURCH-1 - Conflicts of Interest, Public Servants
  • SOP-PURCH-2 - Instructions for Automatic Purchase Orders
  • SOP-PURCH-3 - Competition and Sourcing
  • SOP-PURCH-4 - Public Posting Bids Over $250,000
  • SOP-PURCH-5 - Sole Single Source Documentation
  • SOP-PURCH-5 - Sole Single Source Request Form
  • SOP-PURCH-6 - Purchases for Employees
  • SOP-PURCH-7 - Auction and Reverse Auction
  • SOP-PURCH-8 - Change Request Process
  • SOP-PURCH-9 - Deposit with Order
  • SOP-PURCH-10 - Recurring Payment Orders
  • SOP-PURCH-11 - Out of Pocket Reimbursements for Employees and Students
  • SOP-PURCH-12 - BUY.IU Contract Request, Review, and Renewal Process
  • SOP-PURCH-13 - Creating a Non-Catalog Item or Recurring Payment Orders
  • SOP-PURCH-14 - Trade in Items on Order
  • SOP-PURCH-15 - Financial Support to Registered Self-Governed Student Organizations
  • SOP-PURCH-16 - Special Payment Instruction
  • SOP-PURCH-17 - Check Requests
  • SOP-PURCH-18 - Requisitions with Multiple Line Items (10 or more)
  • SOP-PURCH-19 - BUY.IU Receiving
  • SOP-PURCH-20 – Using Force Match on BUY.IU Invoices
  • SOP-PURCH-21 – BUY.IU Supplier Portal Set Up Exception Process
  • SOP-PURCH-22 – Submitting Next Fiscal Year Requisitions and Locating Recurring Payment Orders
  • SOP-PURCH-23 – How to Ship to a Non IU Address
  • SOP-PURCH-26 – Digital Learning Tools for Classes Listed in the SIS Schedule
  • SOP-PURCH-27 – Supplier Invoices
  • SOP-PURCH-28 – Receiving Access to a Contract Copy
  • SOP-PURCH-31 – Expired W8 Supplier Maintenance
  • SOP-PURCH-34 – Capital Assets
  • SOP-PURCH-35 – Equipment Transfers to Other Research Universities
  • SOP-PURCH-36 – Reporting Critical Data In BUY.IU

P-Card Procedures

  • SOP-PCARD-1 - P-Card Roles and Responsibilities
  • SOP-PCARD-2 - Obtaining a P-Card
  • SOP-PCARD-3 - P-Card Document Retention
  • SOP-PCARD-4 - Restricted Items
  • SOP-PCARD-5 - Personal Purchase Reimbursement
  • SOP-PCARD-6 - Submitting Expense Reports as a Chrome River Delegate
  • SOP-PCARD-7 - IU Amazon Business Account


Accounts Payable Procedures

  • SOP-AP-1 - Refund Checks
  • SOP-AP-2 - Over Invoiced Recurring PO Procedure
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Contact, Address and Additional Links

INDIANA UNIVERSITYPurchasing

501 N. Morton Street,
Showers Building, Suite 110
Bloomington, IN
47404
Phone: 812-855-3720

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