COVID-19 FAQ
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Answer: Currently, departments will be charged back at cost for PPE and departmental hand sanitizer. Charges will be made using MMS, Facility Operations’ billing system. Cost associated with cleaning chemicals and cloth masks will not be charged back to the department.
Answer: Yes. There is currently no charge related to purchasing items that fall into the cleaning and sanitization category.
Answer: Charges for items may very per order while the supply chain continues to fluctuate. Purchasing is working diligently to secure the best pricing in bulk dependent upon supply and need.
Answer: As this process continues to be used, we will do our best to provide cost estimates on the FireForms. However, prices fluctuate by need and by supplier so exact prices cannot be listed.
Answer: This process uses MMS, Facility Operations’ billing process, to charge for items. The level of detail provided is comparable to other facility charges.
Answer: Departments are not being charged for items in the cleaning and sanitization category. .
Answer:There are no plans to change this process.
Answer: Billable items are automatically charged to an account provided by the RC Fiscal Officer. Account information is collected when ordering PPE items so the RC FO may distribute the charges to the appropriate account if they desire.
Answer: Orders fulfilled by the Bloomington warehouse will post using object code 4768 (Physical Plant Services). Orders fulfilled by the Indianapolis warehouse will post using object code 4700 (Repairs and Maintenance).
Answer: No. A COVID project code will not be automatically associated with these charges.
Answer: Charges will post with a line description like “HUB WAREHOUSE TRACKING FOR PPE.”
Answer: There are currently no plans to include the FireForm request number on the General Ledger entry.
Answer: Each RC Fiscal Officer provided an account number which is charged for these items automatically. Distribution of these charges to department accounts, collected on the FireForm, is at the discretion of the RC Fiscal Officer.
Answer: No. When you are billed for purchasing items, you will be billed at the rate the items you received were purchased. So, if a box of gloves were purchased for $5 by the warehouse, you will be billed $5 per box of gloves. Prices may fluctuate as we continue to stock the warehouse.
